Let’s Create Jubilee Fund

Grant Size: £750-10,000

Location: Leeds, Bradford and Wakefield

Deadline: 28/02/2022 at 12 noon

Let’s Create Jubilee Fund

The Let’s Create Jubilee Fund will support voluntary and community groups to develop creative and cultural activities as part of the Queen’s Platinum Jubilee celebrations in June 2022. The fund has been created by Arts Council England (ACE) with funds from the National Lottery.

The fund is open to voluntary and community organisations with charitable aims and working towards a common goal which does not have to be based solely around arts and culture. This could include (but is not limited to) youth groups, parent/carer groups and volunteer organisations.

Applications are invited from groups in Leeds, Bradford and Wakefield. Project proposals should create new, creative activities that local communities will want to take part in and provide opportunities for local people to be involved in shaping and delivering the project. Where possible, projects should work collaboratively with local artists and organisations to deliver high-quality cultural activities.

Public facing activities should take place in June, close to the jubilee weekend but preparations can begin earlier. Decisions about funding will be communicated in April and the grant should be spent by July 2022.

 

Who can apply?

  1. Incorporated community groups such as CIOs, CICs and charitable companies from the third sector that:
  • Are registered with the Charity Commission, Companies House or Mutuals Public Register (FCA)
  • Have a constitution or other relevant governance document
  • Have a management committee/board of directors/trustees of at least three unrelated people, none of whom have significant control
  • A copy of your most recent annual accounts or financial records showing your organisation’s balance of funds, income and reserves.
  • Have a bank account under the name of the group with at least two unrelated signatories (if your organisation doesn’t have its own bank account, but does meet all of the other criteria, please contact us to discuss how we can work around this)
  • Are based in or supporting people living in Leeds, Bradford and Wakefield.
  • Have a Children and Young People Safeguarding Policy and an Equal Opportunities Policy or similar
  • If organising or running public events, festivals etc groups will be expected to have relevant insurance and comply with all required health and safety, food handling/preparation and other local and national statutory regulations for such activity.

 

2. Charities that are registered with the Charity Commission but are not an incorporated structure can also apply. They must also fulfil the above bullet points. However, grants cannot be used to pay staff that are directly employed by the charity.

3. Small unincorporated and unregistered community groups can apply for a maximum of £5,000. Unincorporated, unregistered groups can only apply if their annual income is less than £10,000, and if securing the grant does not take them above this threshold for the year. These groups must still have a set of rules explaining how the group is run.

 

Size of Grant

Groups can apply for a grant of between £750 – £10,000. The grant can be used to part-fund or fully-fund a wide range of activities.  Only one application per lead-organisation can be considered.

 

What can the Fund support?

The fund will support new creative and cultural activities developed for the Queen’s Platinum Jubilee in June 2022. Culture and creativity come in all shapes and sizes, so this fund will not be prescriptive about what form projects could take; it’s more important that groups consider how to deliver creative and cultural activity that local communities will want to take part in and find a partner who can help to deliver it.

To be eligible, projects should engage with at least one of the artforms which ACE supports through its funding. These are:

  • Music
  • Theatre
  • Dance
  • Visual arts
  • Literature
  • Combined arts -including festivals and carnivals
  • Museum and library activities

 

Partnerships

Applicants are strongly encouraged to partner with an artist, creative or cultural organisation that has been in receipt of ACE funding within the last 4 years to help deliver their project. Although this is not essential, we expect the largest awards (£5k -£10k) to involve this sort of partnership. You can find out more about ACE supported artists or organisations in your local area on the Art’s Council website.

This will help ensure the creative activity is high quality and relevant for audiences and participants and will encourage longer term connections and legacy between community groups and local artists/arts organisations. Community groups who are also an arts organisation do not have to partner with another arts organisation or artist but can choose to.

 

Eligible costs include:

  • costs of organising your events and people needed to manage the project
  • artist fees (both creating and delivering the event); there is guidance available on the fair pay of artists here
  • volunteer expenses
  • materials or equipment needed for the event or activity*
  • food and non-alcoholic drinks
  • marketing costs and promotion of the event
  • overheads relating specifically to the project (such as insurance)
  • costs of making your event accessible to all, such as BSL interpreters, translation services, additional signage

 

*if costs for equipment make up a of the grant (over 50%), please explain how this equipment will benefit you in the long term

 

Types of activities that can be funded

A very wide range of creative and cultural activities will be considered but examples could include:

  • Spoken word poetry events and performances in a community space
  • A community play or production
  • An artistic exhibition in a local park, street or village hall

 

 

We encourage all applications to consider:

  • How they will evidence learning and demonstrate and evaluate outcomes from the project; applicants should consider including costs for external evaluation or additional internal capacity to ensure they can effectively report on this
  • Full Cost Recovery, including a relevant portion of management costs and overheads
  • Staff costs, which should wherever possible include paying staff at least the real Living Wage
  • Costs which enable the project to be fully inclusive and accessible (E.G. transport, food, childcare)

 

What can the Fund not support?

Grants will not be awarded to or for:

  • Activity that does not finish in June 2022
  • Costs of routine activity that regularly takes place and is not adapted or enhanced to do something special as part of the Queen
  • Activity which should be provided by statutory services
  • For-profit organisations, statutory organisations (e.g. schools and hospitals) or overseas organisations
  • Retrospective funding (activity and costs that have already taken place)
  • Grant-making to other organisations and/or individuals
  • Activity targeted at a particular group (ethnic, gender, religious etc.) without a good justification for this
  • Activity that promotes a particular political or religious point of view
  • Activity primarily for the benefit of animals
  • Unincorporated groups that have an income of more than £10,000, or if securing the grant takes them above this threshold for the year
  • Individuals
  • Expeditions or overseas travel
  • Capital appeals for building projects

 

 

When can you apply?

The fund opens on the 4th January 2022 and the deadline to apply is the 28th February 2022 at 12 noon. Decisions will be communicated in April 2022 and payments will be made to successful applicants within 3 weeks of the required documentation being received and any conditions being met.

 

How do you apply for a grant?

To apply you need to complete an online application form available at the end of this document.   You will also need to submit a signed copy of the organisation’s governance document, signed copy of accounts, and list of name and addresses of management committee/board members. Copies of safeguarding policy documents will be requested if applicable.

If you’re successful, you’ll also need to sign a funding agreement document and provide a signed copy of your organisation’s most recent bank statement.

To start filling in the online form, follow the link at the end of this document. We strongly suggest you submit your application at your earliest opportunity. Incomplete applications will not be considered.

What happens after you’ve applied?

We will acknowledge the receipt of your application.  We will then assess your application and may need to contact you and your referee during this time.  Your application will then be submitted to an awards panel for further consideration. We’ll tell you their decision as soon as possible after they’ve met.

If you are successful, the grant offer will include any additional conditions set by the panel and/or the grant payment and a grant funding agreement you will need to sign. The grant must be spent by July 2022 which will be set out in your funding agreement. You are also required to complete a simple evaluation form for your grant. You may also be invited to attend a 2-hour focus group so ACE can find out more about the impact of the project. This would either be in person or online.

If your bid is not successful, we will let you know the reasons for declining it. Please note we have limited funding available and we are not able to fund every application we receive, no matter how deserving the project is. The decisions made by the grants panel are final.

 

Publicity

If your application is successful, you will be required to credit support from the Art’s Council England and , on all materials related to the funded work. Successful projects will be required to be available for a potential monitoring visit from funders.

You will also be asked to share news of your funding with your community and more widely using the communications pack provided, including contributing to a national platform, profiling activity celebrating the Jubilee (you will need to sign up here).

 

To Apply

Click here for the online application.

If you post documents to us please send them to the address below using the correct postage and make sure the documents are received by us before the deadline. If you require more information about this fund please contact Leeds Community Foundation on 0113 242 2426 or email grants@leedscf.org.uk.

 

 

 

 

 

 

 

 

 

 

 

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